Outdoor Wedding Facilities
If you’re looking for the best outdoor place to tie the knot, make sure that the venue has all the vital facilities needed for a great wedding. Not only will you be able to make everything seem more attractive but you will also get to save more in terms of time, effort and money. You don’t have to go far since a lot of local places in your area most likely offer the basics.
Observing the Facilities
Primarily, it would be very helpful to set an appointment with the facility coordinator first so that you can both discuss the details by answering all questions you have in mind as you go along the area. Ask for a convenient time to tour the facility. Preferably, the time should be the same as on your set wedding date so that you can observe the external elements like sun position, temperature, etc. Take a pen and paper and write down all questions and items you need to remember.
First, check the access and entrance to the facility. Observe the route leading to the place and see if your guests can conveniently reach it. Assess the available parking space as to how many vehicles it can accommodate in all. Ask for other possible places to park for your guests. See how the parking lot connects to the main entrance should there be rain to ensure that your guests stay dry. You may ask for a map or floor plan of the entire facility to have a clearer picture.
Observe the area where you’re supposed to hold the ceremony and reception. Check if the place is clean enough and is well lit especially in the evening. Look for natural spots that make a great outdoor ambiance. Also check if they have a spectacular background view for great photos. Do they have other structures that enhance the beauty of the outdoor scene such as a fountain, pillars, huge rocks or an arch? If not, ask if they can set up one or two structures for the event.
Consider the total space and determine if there is enough to adequately accommodate all your guests. Assess if the area can contain the buffet table, guests’ tables, chairs, wedding cake table, bar area, dance floor, entertainment area and stage. What are other available features that can maintain the comfort and relaxation of your guests? Make sure that they have alternative emergency solutions such as tents, pavilions and canopies should the weather suddenly turn sour.
Other Essential Things to Prepare For
Ask for a price list and determine how the place charges in terms of facilities. Some may simply let you rent the entire area which includes the dance floor, stage, etc. while others may charge you for every aspect and part of the venue. Some may include chairs, tables, the sound system and other decorations in the set up with a fixed price while others may charge you extra for other items you want to set up as well. Some facilities may also require you to rent everything including services like catering and security. Make sure you and the facility coordinator agree on the total costs and confirm properly to avoid future complications.
It is also important to ask for policies, regulations and guidelines for the facilities to avoid accidents and additional charges and fees. You may be able to save more by bringing in materials you may already have like tables and the sound system. You may also ask for compromises and other cheaper solutions to make your outdoor wedding very attractive yet cost-effective.